Sheet 01 · Redrawn from the FigJam board “Joes AI Operation”Rev. Oct 12, 2026
Joe’s AI operation, wired.
One hub, five outside AIs, three companies, and a rail of automations that run while you sleep. Tap any box to read its spec — how it connects, what it eats, what it produces.
— Outside agents
Systems of record —
— Automation rail · runs on schedule, no human hands
Dashed lines are live connections. Select any node — the spec sheet below redraws itself.
Muse — the hubRouter · Operator
How it works
Wiring
02
How a lead travels
No AI talks to another AI directly — they pass work through the inbox, and the hub turns it into records. A Signature Air or DCB lead makes the full trip without Joe touching it:
STEP 1
ChatGPT task fires
Scheduled hunt runs on its own clock, one task per company.
STEP 2
Finds & formats leads
Name, trade, city, phone, why-they-fit, source. Nothing reveals AI involvement.
STEP 3
Emails Gmail
Subject: “LEADS — SIGNATURE AIR — [date]”. The bus carries it.
STEP 4
6:15 AM ingest
The hub parses the email before Joe is awake.
STEP 5
GHL contact created
Deduped, tagged by company + trade, rationale saved as a note.
STEP 6
7:15 AM briefing
One iPhone push reports what landed. Joe just works the list.
Partnered contractors in HighLevel move through one shared set of stages, whichever partnership pipeline they’re in:
01New Lead→02Qualified→03Booked Call→04Client→05Paid JobDisqualified — exit at any stage
HVAC Performance PartnershipPainting Company OwnersGarage Door Performance PartnershipPermanent Lighting Performance PartnershipMarketing PipelineStonewell Growth Pipeline
05
The tag scheme — how 92+ contacts stay findable
Every contact in HighLevel carries three layers of tags, applied automatically by the sweeps and the ingest. Filter any slice: all restaurants, every HVAC lead, all Tier-1 rebuild targets.